Job Title: Grants Manager
Reports to: Director of Operations
Supervises: Interns and vendors as needed
Salary Range: $60,000 – $70,000 (commensurate with experience and qualifications)
Description:
The Grants Manager reports to and partners with the Director of Operations to support and enhance the Foundation’s grantmaking ability through the management of: 1. Day-to-day grantmaking operations of the Foundation 2. The Foundation’s online database. Responsibilities are focused on managing the Foundation’s grant lifecycle, grantee relationships, grant expenditures, and the daily operations that enable the Foundation’s board of directors, staff and grantees to achieve their highest level of impact.
This is a dynamic position within an entrepreneurial organization that requires a talent for innovative and collaborative problem-solving, continuous learning and improvement, and a commitment to the ongoing enhancement of quality data systems, processes and operations in service to the Foundation’s board of directors, staff, and grantees.
Responsibilities:
Grants Management
- Manage processing of grant requests, reports, contracts and payments ensuring compliance with IRS regulations, corporate and private foundation requirements
- Maintain grant records and files that adhere to legal, auditing and foundation requirements
- Administer grant commitment scheduling and cash flow
- Generate grant-related reports as needed by staff and the Board of Directors
- Partner with the Manager of Finance and Administration and Accountant in preparing the 990-PF and grant-related financial reports for the Board of Directors and Investment Committee
Systems Management
- Serve as the system administrator for the Foundation’s database, Salesforce.com
- Monitor and maintain automated workflows and processes
- Ensure integrity and quality of grant data
- Support and improve the effectiveness of the Foundation’s grantmaking operations via process improvements
- Provide technical assistance to grantees and staff on grant-related technology
- Coordinate implementations, upgrades and testing of various cloud-based systems
General Operations
- Manage all Foundation memberships, subscriptions and licenses
- Design and maintain filing systems for the Foundation’s paper and electronic records
- Provide planning, project management and analytical support to the Director of Operations as needed
- Support Board of Directors through preparation of board meeting materials, logistics, and research
- Other duties as assigned by the Director of Operations
Qualifications:
- Minimum 3-5 years of substantial professional experience that includes, applications and contract management, systems development and office administration, preferably within the nonprofit sector
- Experience with online databases and data integrity, preferably Salesforce.com
- Knowledge of PC and Mac operating systems and a basic understanding of HTML coding, mobile technology and proficiency in Microsoft Office 365 applications
- Experience implementing systems and processes to increase organizational efficiency
- Demonstrated ability to handle confidential and sensitive information
- Strong interpersonal skills, including verbal and written communications skills, as well as a professional telephone manner
- Knowledge of QuickBooks accounting software is a plus
- Bachelor’s degree required, a concentration in business administration or social science is a plus
The ideal candidate will be:
- A strategic, analytic thinker and problem solver
- A diplomatic communicator who is comfortable working with diverse constituencies while maintaining a high-level of discretion and confidentiality
- A strong project manager with excellent organizations skills and the flexibility to manage shifting priorities and work in a self-directed fashion
- Comfortable taking initiative and working in a small team environment
- Knowledgeable of the non-profit sector
- Committed to reflecting a broad knowledge of the Foundation’s programs, practices, policies and procedures
- Able to maintain a healthy balance between personal and professional life
Who We Are:
The Tow Foundation, a private family foundation located in New Canaan, CT, envisions a society where all people have the opportunity to enjoy a high quality of life and have a voice in their community. The Foundation is committed to investing in projects that offer transformative experiences to individuals and create collaborative ventures in fields where they see opportunities for breakthroughs, reform, and benefits for underserved populations. Investments focus on the support of innovative programs and system reform in the areas of youth and criminal justice, groundbreaking medical research, higher education, and cultural institutions.
How to Apply:
Please send your resume and cover letter outlining your interest in this position to info@towfoundation.org. Make sure you include your first and last name and Grants Manager in the subject line and a brief statement on how you heard of this position in the email.
Applicants should apply no later than Wednesday, May 30, 2018 and applications will be reviewed on a rolling basis, so we highly recommend applying early. Please no phone calls.
