The Tow Foundation welcomes applications for an Executive Assistant to the President and Chairman. This position reports the President.
Position Description:
The Executive Assistant plays a critical role in supporting the Foundation’s President, Chairman and Board of Directors through exceptional administrative and project management support.
Responsibilities are focused on supporting the executives and board members to ensure the Foundation’s critical business and decision-making are effective and efficient.
This is a dynamic position within an entrepreneurial organization that requires a talent for innovative and collaborative problem-solving, continuous learning and improvement. This is an ideal role for a candidate interested in contributing to the mission and operations of a family foundation focused on high impact philanthropy.
Responsibilities:
Executive Support:
- Manage all incoming & outgoing scheduling requests, keep calendars updated with complete and
accurate information on daily meetings, appointments and travel arrangements - Monitor incoming task requests and work closely with executives on priorities and deadlines
- Screen, research and prioritize inquiries to ensure all communications are handled in a timely and
professional manner - Manage ongoing relationships between executives and key partners, including Foundation staff,
grantees, other funders and vendors to advance the effectiveness and efficiency of the Foundation’s
leadership - Maintain and create contact records, ensuring they are accessible across various mobile devices
- Schedule, plan and prepare for meetings; at times this may include managing logistics and note-taking
- Prepare meeting materials, presentations and correspondence as needed
- Coordinate with the Director of Strategy and Communications regarding requests for executive speaking engagements, grantee and funder events and other public appearances
- Maintain and track business expenses and submit monthly expense reports for executives and Board of Directors
- Undertake special administrative, program, or research projects as needed
Board of Directors Support:
- Serve as the primary point of contact for the Board of Directors
- Manage logistics for the Foundation’s Board, Board committees and Next Generation board activities, including, but not limited to, scheduling meetings, preparing and delivering meeting materials and coordinating travel arrangements
Qualifications:
- Ability to meet concurrent deadlines and organize time and priorities appropriately
- Ability to prioritize and balance responsibilities while providing high-quality service
- Clear understanding of how to maintain confidentiality and discretion while handling and processing confidential information and data
- Attention to detail with strong organizational skills
- Effective written, electronic, and verbal communication skills
- Flexibility and ability to adapt to a dynamic and rapidly changing work environment
- Proficiency in all Microsoft Office 365 applications, competency in working in Mac desktop operating systems, and a basic understanding of iOS mobile technology and business apps
- Familiarity with registration systems and information management applications including, but not
limited to, SharePoint, Salesforce, and board portals - Bachelor’s degree
- Minimum of five years of experience in relevant positions or performing similar duties
The Ideal Candidate Will Be:
- A strategic, analytic thinker and problem solver
- Comfortable taking initiative and able to anticipate executives’ needs and shifting priorities
- Collaborative and comfortable working in fast-paced, small team environment
- Committed to building knowledge of the Foundation’s programs, practices, policies and procedures
- Able to maintain a healthy balance between personal and professional life
Who We Are:
The Tow Foundation, established in 1988 by Leonard and Claire Tow, funds projects that offer transformative experiences to individuals and create collaborative ventures in fields where they see opportunities for breakthroughs, reform, and benefits for underserved populations. Investments focus on the support of innovative programs and system reform in the fields of juvenile and criminal justice, medicine, higher education, and culture.
How to Apply:
Please send your resume and cover letter outlining your interest in this position to employment@towfoundation.org. Make sure you include your first and last name and “Executive Assistant” in the subject line and a brief statement on how you heard of this position in the email. Please no phone calls.
Applications will be reviewed on a rolling basis, so we highly recommend applying early. Target start date November 18, 2019.
